Information for the IEICE Communications Express (ComEX) Authors (As of January 11, 2017)
Table of Contents
- Eligibility for submission
- Type of manuscript
- Review policy
- Originality of manuscript
- Protection of personal information
- Preparing manuscript
- Suggestion for authors preparing multi-color display items
- Submitting manuscript
- Publishing paper
- Advance publication
- Reading page proof
- Article charge
- Submission to IEICE Transaction
- Withdrawing a Submission
- Contact us
The contents are subject to change without notification in advance. Authors who submit manuscripts to ComEX must comply with the guidelines laid out in this document. The charter of ethics of the IEICE is available in the IEICE web page: https://www.ieice.org/eng/about_ieice/charter_of_ethics.html
At least one of the authors must be an IEICE member when the manuscript is submitted for review. Invited papers are an exception.
All ComEX papers are classified with LETTER, which includes reports on research, developments, and examinations performed by the Society's members for the specific fields shown in the category list such as detailed below, the contents of which may advance the development of science and industry:
- (1) Reports on research for prompt announcement.
- (a) Reports on new theories, experiments with new contents, or extensions of and supplements to conventional theories and experiments.
- (b) Reports on development of measurement technology and various applied technologies.
- (c) Reports on the planning, design, manufacture, testing, or operation of facilities, machinery, parts, materials, etc.
- (d) Presentation of new methods, suggestion of new angles, ideas, systematization, software, or any new facts regarding the above (a) to (c).
- (2) Written discussions to submit opinions to articles published in ComEX.
- (3) Suggestion of critical opinions conceived in relation to research.
IEICE COMMUNICATIONS EXPRESS (ComEX) is an all-electronic journal published occasionally by the Institute of Electronics, Information and Communication Engineers (IEICE) and edited by the Communications Society in IEICE. ComEX publishes original, peer-reviewed papers that embrace the entire field of communications, including:
- Fundamental Theories for Communications
- Energy in Electronics Communications
- Transmission Systems and Transmission Equipment for Communications
- Optical Fiber for Communications
- Fiber-Optic Transmission for Communications
- Network System
- Network Management/Operation
- Antennas and Propagation
- Electromagnetic Compatibility (EMC)
- Wireless Communication Technologies
- Terrestrial Wireless Communication/Broadcasting Technologies
- Satellite Communications
- Navigation, Guidance and Control Systems
- Space Utilization Systems for Communications
- Multimedia Systems for Communication
ComEX publishes concise technical reports on outstanding inventions, innovations, and findings that have influential importance to communications engineers. Rapid circulation of publication as well as article quality is deemed important for both authors and readers working in these fast moving fields. For promptness in reviewing and publishing procedures, authors are strongly advised to write their manuscripts clearly and simply so that the significance of their accomplishment can be readily spotted. All manuscripts are evaluated to be either "accepted for publication" or "rejected." Manuscripts that do not match the scope or the style regulation would not be received. Manuscripts that are evaluated as of minor values for communications engineers would not be accepted even though they report novel results. Reviewers should have no conflict of interest and should point out relevant work which is not yet cited. Reviewed articles should be treated confidentially.
- Obey the IEICE Provisions on Copyright.
- Do not submit content identical or extremely similar to material that has already appeared under the name of another author(s). Do not reproduce copyrighted material without the permission of the copyright holder.
- Even if you are the author(s) of a manuscript, do not submit it if copyright problems exist,for example, if the copyright is held by a body other than the IEICE and cannot be transferred to the IEICE.
- In cases deemed to comprise plagiarism, penalties identical to those assessed in the event of duplicate submission shall be applied.
No Duplicate Submissions
If you submit a material which is content identical or extremely similar to material that has already appeared or is in submission elsewhere, either by the same author(s) or by a team including any one of them, the IEICE will consider it as "DUPLICATE SUBMISSION" even if it does not violate "Copyright Compliance" and then apply the strict penalty to the author(s). The IEICE does not care about its written language, but care about semantic content similarity. Here, "in submission" means the period from its submission either to publication date or to rejected date or to withdrawn date. Notwithstanding the above, a paper will not be treated as a duplicate submission if and only if every such material appearing therein is one of the following (a) to (f).
- (a) a patent publication gazette or the like
- (b) a university undergraduate thesis, master's thesis, doctoral thesis, technical report, etc.
- (c) the abstracts, proceedings, etc. of a meeting,
seminar, or international conference of the IEICE or other academic organization
- (d) a book, a corporate technical journal or bulletin etc.
- (e) a newspaper article or the like
- (f) a preprint server of a highly public nature, an author's own home page or the like
Note that refereed materials among the above (a) to (f) should be cited in submitted material as the footnotes or references.
Countermeasures against duplicate submission
If a manuscript is suspected of duplicate submission to any journal, the IEICE Editorial Committee has the right to investigate the situation by exchanging information with the Editorial board of the concerned journal. When the duplicate submission is confirmed by discreet inquiries, the IEICE Editorial Committee will apply the following sanctions against all the authors of the manuscript.
|(1)||Immediate rejection of the manuscript in question, and also immediate rejection of all other manuscripts under review that include at least one of the authors of the manuscript in question.|
|(2)||Prohibition of any new submissions to all the IEICE transactions and journal for a term of one year or less.|
There are three basic criteria, i.e. novelty, effectiveness, and reliability, upon which a review is based. Novelty is the most important requirement. From this viewpoint, material that has been previously copyrighted, published, or accepted for publication will not be considered for publication. Exceptions to this rule might include items (a) through (f) which are shown above in “No Duplicate Submissions.” In this regard, however, authors are required to disclose their refereed materials among such prior works in the submitted manuscript and to clearly indicate how the submitted material differs from the prior refereed works. A submitted manuscript may be considered for publication in ComEX if evidence is provided that it adds value relative to the prior refereed works, such as its conference version.
Sufficient care should be exercised when submitting a manuscript bearing personal data such as photographs or names to the transactions. If necessary, written permission should be obtained from the individual concerned.
Manuscripts to ComEX are accepted via electronic submission only. Authors are requested to prepare their manuscripts by using one of the officially approved formats (LaTeX style file or Microsoft Word template), in which all the styles and formats are prescribed. Papers do not usually exceed six (6) pages of an A4-sized PDF file. The first page contains paper title, author list, affiliation(s), 100-word-abstract, keywords, and references. The main body of the text is limited to approximately 1,500 words. Manuscripts are allowed to have up to three (3) display items (Figures and/or Tables) with brief captions in principle as long as the final PDF file size would not exceed 4 MB. Since ComEX manuscripts are rapidly published as submitted (or at least minimum editing/formatting by publisher), it is essential to adhere to the provided templates. Instructions for including movie files in a PDF file are described in the template files.
- Template files
- Sample movie file
Send any bug reports of template files to IEICE Publishing Office (email@example.com).
Color figures or movies can be included in ComEX manuscripts. Authors, however, should be reminded that some reviewers/readers might be color-blind. Authors are kindly advised to consider the following suggestions when preparing figures or movies:
- Avoid using combination of red and green. Use magenta (purple) and green instead.
- Do not overuse colors in the graphs but consider using different hatchings, shapes, line types (solid, dotted or dashed) or symbols for different curves.
- Note that red color does not appear bright or vivid for color-blind people. Avoid using red characters or symbols for the purpose of highlighting.
To submit manuscript to ComEX, authors should visit an IEICE website (https://review.ieice.org/regist/regist_baseinfo_e.aspx) to complete a Submission Form and to upload the following items:
- - a PDF file for review
- - an electronic file of manuscript in either LaTeX or MS Word
- - original art work in separate electronic files
Art-file formats are restricted. Only the Encapsulated PostScript (EPS) format file is allowed for graphics. The Moving Picture Experts Group (MPEG) format file or MOV format file is acceptable for movies. Self-descriptive file names such as fig1.eps and fig2.mpg are preferred.
Authors are also requested to select the subject index (code and field) best fitting manuscript from the candidates. The index is used by the Editors when directing manuscript to corresponding Associate Editor. Furthermore, it is displayed in ComEX website and in archives for readers' convenience. The Editorial Committee may change the subject index that authors select, if the Editorial Committee judges that the authors' selection is not the best.
It is authors, not the IEICE, who are responsible for ensuring that the contents of their manuscripts are legitimate and that they are legally submitted.
An Associate Editor will carry out the manuscript review in as expeditious a fashion as possible. If the manuscript is recommended for publication, authors will be asked to send the "Article Charge Payment Form" to the IEICE Publishing Office.
Accepted letters will be published online as soon as payment of the article charge is confirmed by the ComEX Publishing Office.
Please note that advance publication articles have not been proofread. These articles will be replaced by the finalized versions after proofreading. The date of advance publication is the date of publication of the article.
To cite an advance publication article, the Digital Object Identifier (DOI) of the article should be used. The DOI is a unique identifier for each article and it does not change after official publication. Although the volume, number and pages are assigned to the article after official publication, it is recommended that the DOI is also indicated.
Style for listing cited advance publication articles:
 A. Anyone and B. Another, "On advance publication," IEICE Commun. Express., Jan. 2015. DOI:10.1587/comex.2015XBL1234.
Style for listing cited articles after official publication:
Same as for advance publication articles, or, A. Anyone and B. Another, "On advance publication," IEICE Commun. Express., vol.4, no.x, (Month) 2015. DOI:10.1587/comex.2015XBL1234.
The advance publication is effective for the papers submitted on and after December 1, 2015, except for special section papers.
A page proof in the PDF format is sent to the corresponding author only once prior to the publication of the manuscript. Minor and typographical errors should be corrected on the printout or by PDF mark-up and returned to the IEICE Office through web or via fax within three (3) days, after which the manuscript may be published as is.
Upon being accepted for publication, the authors are requested to pay a mandatory article charge of JPY 30,857 for a manuscript using LaTeX style file or JPY 41,143 for a manuscript using MS Word template. Inclusion of movie picture(s) costs extra JPY 3,600 per movie file. Authors should notice that the publication will be suspended until the payment is confirmed by the ComEX Publishing Office.
As part of our effort to support IEICE Overseas Members residing in Asia (except Republic of Korea, Taiwan, China, and Singapore), Africa, Central America and South America, the Overseas Membership Development Program (OMDP) provides a discount on page charges. For details on eligibility for each Membership grade, please refer to our web page: http://www.ieice.org/eng/service/rules/OMDP_en.pdf. If the first author of a manuscript meets the requirements of the OMDP, the page charges will be reduced by 60 % at the authors’ request. Furthermore, in case that the first author is an Overseas Student Member, the page charges will be reduced by 80 % at the authors’ request.
Papers published in ComEX are categorized as “LETTERS.” Authors are encouraged to develop their research and submit results as “FULL PAPER” to the IEICE Transaction.
For manuscripts receiving rejection notices, the revised version of the manuscript may be resubmitted. Authors are required to take the same steps as the initial submission when submitting a revised version of the manuscript. Upon resubmission, the authors are encouraged to provide the previous paper ID number and the "Reply Letter" to expedite the review process.
The copyrights for all articles in journals published by the IEICE, whatever medium it may be presented, are automatically transferred to the IEICE. However, authors themselves may copy, translate or modify their own manuscripts. In such cases, when translating the manuscript or using all or most of the manuscript in other publications, authors should report the fact to the IEICE, and the original manuscript should be clearly cited in the publications. Even when only part of the manuscript is used, the reference for the original manuscript should be included, or the reference should be presented in the figure captions.
The IEICE collects personal information of authors when they submit manuscripts to ComEX. The IEICE may use collected personal information only in the activities for improving its publishing services and providing authors with further benefits. Examples of such activity are statistical analysis of submission, e-mail alerting of the latest updates, requests for comments and suggestions to the ComEX services. Authors’ personal identifiable information will not be disclosed unless the law requires it. The IEICE may share aggregated information with partners.
Authors who disagree with reviewers’ comments and with evaluation of the editorial committee are given the opportunity to submit their refutation in document to the Editor. The refutation shall be forwarded to the reviewer. The editorial committee makes decision with reference to the reviewer’s response. Authors are notified of the results within 90 days after the refutation is submitted. Refutations can be submitted only once for the respective manuscripts.
Authors should not withdraw their submitted papers because the withdrawal wastes voluntary works devoted by an associate editor and reviewers. However, we accept the withdrawal of a submitted paper if authors have unavoidable reasons. Authors must follow the procedures shown below when they withdraw their submitted papers.
1. Authors must send a withdraw request letter by e-mail with its scanned PDF file or by FAX to the IEICE Publishing Office before the notification of acceptance for publication. The withdraw request letter must include the following information.
(a) Paper number
(b) Paper title
(c) Authors names
(d) Reason why the paper must be withdrawn
(e) Date and signatures of all the authors (or signature of the contact author)
If only the contact author signs the letter, he/she must obtain the agreement of the withdrawal from all the other authors and the letter must include the description that all the other authors agreed the withdrawal.
2. After the paper is accepted for publication, withdrawal is not permitted in principle. The authors must always pay the page charge even if the withdrawal is permitted.
3. The editor in chief of IEICE ComEX decides whether the withdrawal can be allowed or not. The IEICE Publishing Office will send the corresponding authors the decision of the Editorial Committee. If the authors do not receive any reply from the IEICE Publishing Office, they must send an inquiry about the withdrawal to the office.
4. The date of the withdrawal is given in the permission.
5. Any request of withdrawal that does not follow the above procedure is treated as invalid.
If illegal submission, e.g., plagiarized or duplicate submission, is found for a paper, the withdrawal of the paper will never be permitted and the authors will be punished based on the rule.
IEICE COMMUNICATIONS EXPRESS is abbreviated as “IEICE Commun. Express.”
IEICE Publishing Office
The Institute of Electronics, Information and Communication Engineers (IEICE)
3-5-8, Shibakoen, Minato-ku, Tokyo, 105-0011 JAPAN
Phone: +81-3-3433-6692, Fax: +81-3-3433-6616, E-mail: firstname.lastname@example.org